Job Summary: The Transportation Planner TMS Administrator is responsible for planning inbound and outbound transportation as well as the TMS administration. The Transportation Planner acts as an internal freight broker, finding the lowest cost while maintaining service for all internal and external customers.
Invoice Auditing (20% of time)
- Manage freight claims process. Submit claims to carriers and track reconciliation
- Maintain on time delivery tracking all outbound shipments. Prepare weekly, monthly, quarterly and yearly reports.
- Prepare freight costs reports on monthly, quarterly and yearly basis.
- Track carrier fees such as detention fines and provide feedback to sales and customer service.
- Audit all freight invoices for accuracy, inbound, outbound, container and international.
Outbound / Inbound Scheduling / Brokerage (50% of time)
- Determine the appropriate mode and carrier for Outbound and Inbound Shipments. Ground/ parcel, airfreight, less than truckload, truckload.
- Determine appropriate carrier for Outbound and Inbound truckload shipments TMS system spot quoting, or via brokers (AVA Logistics, TQL, USA Truck) based upon competitive pricing.
- Research & reconcile customer deductions in Trade Pro.
- Manage import container shipments and transportation.
- Research carrier issues on an as needed basis
- Maintain customer and vendor profiles in TMS system or routing guides.
- Maintain carrier files for tariffs and service issues and correspondence.
- Maintain customer routing guide and transportation related information in files.
General Administration (30% of time)
- Coordinate with other departments, shipping, receiving, production, customer service, quality, purchasing.
- Be the main information resource for all transportation information.
Ask effective questions
Process information quickly and conceptually
Think quickly on your feet and come up with alternative solutions
Solve problems while maintaining relationships
Use Analytics to inform decision making
Manipulate, analyze and present data from multiple sources and across various formats
Self-directed and heavily collaborative
Take initiative, plan, and execute tasks independently
Balance attention to detail and swift execution
Remain positive and productive when dealing with conflict
Confront ambiguity to manage expectations of stakeholders
Successfully manage competing priorities
Communicate Clearly and Listen Effectively
Be persuasive and negotiate with desired outcome
Builds relationships quickly and easily
Strong listening skills
Ability to collaborate effectively
Shipping & Receiving practices, Microsoft Office, ERP systems, Logistics and Transportation
- Communicate effectively both verbally and in writing both internally and with outside vendors.
- Ensure collaborative relationships with industry, trade, other associations, regulatory agencies and EWTC staff; Issue and receive instructions using guidelines
- Communicate concerns and escalate appropriately
- Model “best in class” behaviors with focus on GMPS, safety, quality, and policy focus
Work divided approximately 80/20 between office and warehouse settings. Frequent warehouse environment exposure which includes noise, dust, forklifts, and fluctuations in temperature
- Stand, walk, climb stairs
- Sitting at work stations for extended periods of time
- Ability to lift repetitively up to 50 pounds without the use of
Two or four year degree in Logistics, Transportation, Supply Chain or Business preferred OR relevant demonstrated work experience combinations.
Previous experience in a fast paced manufacturing environment.
Experience with ERP and WMS systems.
TMS system experience
Logistics experience, professional or military background.
Carrier selection, Brokerage, Freight payment, Tariffs, NMFC, DOT regulations, APICS or CSCMP course completion.